> ## Documentation Index
> Fetch the complete documentation index at: https://docs.decodahealth.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Bookable Resources
> Create and manage rooms, equipment, and other schedulable resources to prevent double-booking.
**Navigate to:** Settings > Bookables
Bookable resources represent physical things in your clinic -- rooms, equipment, machines -- that need to be reserved when an appointment is scheduled. By linking bookable resources to [Services](/modules/settings/services), Decoda automatically prevents two appointments from using the same room or machine at the same time.
See also: [Bookable Resource](/glossary#bookable-resource) in the Glossary.
## The Bookables Table
The Bookables page shows all of your resources in a table with the following columns:
| Column | What it shows |
| --------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Bookable** | The resource name and its ID |
| **Description** | An optional note about the resource |
| **Capacity** | The maximum number of appointments that can use this resource at the same time, set per location. Shows **Varies** when locations have different capacities |
| **Status** | Whether the resource is **In service** or **Out of order**. For resources with capacity greater than 1, shows how many units are out of order (e.g., "2 of 4 out of order") |
| **Locations** | Which clinic locations this resource belongs to |
| **Services** | The services that reserve this resource when scheduled |
| *(unlabeled)* | A button to remove the resource |
If you haven't created any bookable resources yet, the table displays "No bookables found."
### Filter and Page Through the Table
Above the table, use the filter bar to narrow down the list:
* **Name** -- text search by bookable name.
* **Location** -- pick one or more locations.
* **Capacity** -- pick one or more capacity values.
* **Service** -- pick one or more services that use the bookable.
The table is paginated -- use the controls below the table to move between pages.
## Create a Bookable Resource
Click **Create Bookable** in the top-right corner of the page. A small form appears.
Type a name for the resource (for example, "Treatment Room A" or "Laser Machine"). This field is required.
Enter a short description to help your team identify the resource. This is a multi-line text field.
Enter the maximum number of appointments that can use this resource at the same time. The default is 1, which means only one appointment can use the resource per time slot. Increase this if the resource can be shared (for example, a waiting room that fits multiple patients). This starting capacity applies to every location you select; you can tune each location's capacity separately afterward.
Select one or more locations where this resource is available. The form shows how many locations you've selected out of the total.
Click **Create**. The new resource appears in the table immediately.
## Edit a Bookable Resource
You can edit a bookable resource's name, description, or locations directly from the table -- no separate page needed.
### Edit the Name or Description
1. Click the **name** or **description** cell in the table row you want to change.
2. A small editor appears with the current value. Type your changes.
3. Press **Enter** or click **Save** to confirm. Press **Escape** or click **Cancel** to discard changes.
### Edit Capacity per Location
Capacity is set per location. Click the **Locations** cell for the resource to open its location list — each location has its own **Capacity** number input. Change a value and it saves automatically. To apply one location's capacity to all the others at once, click the **Copy this capacity to all locations** button next to it.
### Mark a Bookable Out of Order
If a room or piece of equipment is temporarily unavailable (for example, a machine sent for repair), mark it out of order so the system stops reserving it for new appointments.
* **Capacity of 1:** Click the **Status** cell on the bookable's row. It toggles between **In service** and **Out of order**. To bring it back online, click the cell again.
* **Capacity greater than 1:** Click the **Status** cell to open a small popup, then enter how many of the units are out of order. Set it back to 0 when all units are available again.
When a bookable is fully out of order, services linked to it can't be booked until it's returned to service. A bookable that's partially out of order still allows bookings up to its remaining available capacity.
### Edit Assigned Locations
1. Click the **Locations** cell for the resource you want to update.
2. A popup shows the currently assigned locations. Click the **X** next to any location to remove it.
3. To add a location, click **Add location** and select from the available options.
4. Changes save automatically as you add or remove locations.
## Delete a Bookable Resource
1. Click the red trash button in the last column of the resource's row.
2. A confirmation prompt asks if you're sure. Click **Confirm** to delete, or cancel to keep the resource.
Deleting a bookable resource cannot be undone. Any services that reference the deleted resource will no longer reserve it during scheduling.
## Link Bookables to Services
Bookable resources become most useful when they're linked to services. When a bookable is assigned to a service, the system checks whether that resource is already in use before allowing an appointment to be booked at the same time.
To link a bookable resource to a service:
1. Go to **Settings > Services** and open the service you want to edit.
2. In the **Scheduling & Booking** section, use the timeline editor to assign one or more bookable resources to the service.
3. Save the service.
When you open the bookable selector in the timeline editor, you'll see each option's location and capacity. Tick the checkboxes for everything you want to add, then click **Add N bookables** at the bottom to add them in one go.
Once linked, any appointment for that service automatically reserves the bookable resource for the appointment's duration, preventing conflicts. For more details, see [Services](/modules/settings/services).
### Set when a bookable is reserved
Services can reserve rooms or equipment during prep, buffer time, the main service, or cleanup. Use the timeline editor in **Settings > Services** to place the bookable where it is needed.
If a bookable starts at the main service, it is reserved for the main service time by default. If you move it earlier or later, Decoda reserves it for the time shown on the timeline and keeps it within the full appointment template.
Bookable groups let Decoda choose from a set of rooms or equipment. When a service uses a group across more than one part of the appointment, Decoda chooses an available option for each reserved time.