Submissions by Form
From the Forms List, click the gear icon on a form with submissions and select View Submissions. A panel opens on the right showing:- Patient name with a link to their chart
- Phone number and email
- Submission date and time
- Section-by-section answers organized by block
- Assessment results displayed prominently for calculated score questions
- Archived questions shown separately at the bottom if the form has been modified since submission
- File uploads displayed inline with preview capabilities
Export a Submission to PDF
Click Export to PDF in the submission panel to download a PDF containing all form answers, consent content, signature images, and uploaded files. This requires the Downloads/Export permission.All Submissions Table
Navigate to Check-In > Forms > Submissions for a unified view across all forms. The table shows:| Column | Description |
|---|---|
| Patient Name | The patient who submitted the form, linked to their chart. |
| Phone Number | The patient’s verified phone number. |
| Submission Date | When the form was submitted, with date and time. |
| Form Name | Which form was submitted, linked to the live form. |
Filter Submissions
Use the filter bar above the table to narrow results:- Patient Name — Text search by patient name.
- Patient ID — Search by Decoda patient ID.
- Phone Number — Search by phone number.
- Submission Date — Filter by date or date range.
- By Form — Select one or more specific forms.
- Requires Follow-up — Filter for submissions where the patient had trouble uploading a file and needs to be contacted.
- Completion Status — Filter by complete or partial submissions.
Submission Status Badges
Each submission may display status badges:- Partial Submission — The patient started but did not finish the form. Their progress is saved and they can resume by reopening the form link.
- Requires Follow-up — The patient had trouble uploading a file (e.g., their photo ID or insurance card). Staff should reach out to collect the file another way — for example, ask the patient to email it, bring a physical copy, or re-submit the form.
- Expired — The submission has passed its expiry date and is no longer valid. The patient will need to re-complete the form.
- Expires [date] — The submission will expire on the displayed date.
Submission Expiry
Forms can be configured with an expiry period so submissions must be renewed periodically.- Setting expiry: From the Forms List, click the gear icon and select Edit Expiry. Enter the number of days a submission remains valid. Leave the field empty for submissions that never expire.
- How expiry works: When a form has an expiry period, the system checks whether a patient has a valid (non-expired, completed) submission. If the previous submission expired, the patient is prompted to fill out the form again.
- Expiry badges: In the submissions table, expired submissions show an “Expired” badge. Submissions approaching expiry show the expiry date.