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Documentation Index

Fetch the complete documentation index at: https://docs.decodahealth.com/llms.txt

Use this file to discover all available pages before exploring further.

Hourly rates let you track what your staff earns based on their clock-in hours. When a provider has an hourly rate and clocks in, the system automatically calculates their hourly pay.
Hourly rates require the Clock In feature to be enabled.

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Where to Set an Hourly Rate

You can set a provider’s hourly rate in three places:

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When Inviting a New User

  1. Go to Settings > Users.
  2. Click Invite User.
  3. Fill in the user’s details.
  4. Enter the Hourly Rate (this field appears when Clock In is enabled).
  5. Send the invitation.

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When Editing an Existing User

  1. Go to Settings > Users.
  2. Click on the user you want to update.
  3. Find the Hourly Rate field and enter the rate.
  4. Save your changes.

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Bulk Edit Multiple Users

  1. Go to Settings > Users.
  2. Select the users you want to update.
  3. Click Bulk Edit.
  4. Enter the new Hourly Rate to apply to all selected users.
  5. Save your changes.

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How It Works

The hourly rate is stored in dollars (for example, $25.00 per hour). When a provider clocks in and out, the system records their hours. The pay calculation is: Hours Worked x Hourly Rate = Hourly Pay Setting the hourly rate to zero or leaving it blank means no hourly pay is calculated for that provider, even if they have clock-in records.

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Viewing Hourly Pay

Hourly pay appears on the Billing > Staff Pay page. For each provider with an hourly rate and clock-in records:
  • The Hourly Pay column shows their total pay for the selected date range.
  • Expanding the provider row shows a day-by-day breakdown: hours worked, the rate, and the pay earned each day.
  • Each day’s entry links to the Clock-In History page for more detail.
See Staff Pay for full details on using that page.