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Connect your Google account to bring your existing meetings and personal blocks onto your Decoda calendar so coworkers don’t book you over them. Each staff member connects their own Google account from Settings > Google Calendar. Clinics can also connect a centralized Google account from Settings > General for appointment events, meeting links, and patient invitations.

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Connect your account

1

Open the page

Go to Settings > Google Calendar.
2

Start the connection

Click Connect Google Calendar. A Google sign-in window opens.
3

Authorize Decoda

Sign in and approve the requested access. Google asks for approval again when you reconnect so Decoda can keep your calendar connection current in the background. The window closes on its own, and the page now shows Connected with the Google email you used.
Once connected, your Google calendars appear in the Calendars section. By default they’re off — turn on the ones you want reflected on your Decoda schedule.

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What syncs

Decoda pulls events from 7 days in the past through 90 days in the future. Anything outside that window is skipped. Recurring, all-day, and multi-day events are all supported. Changes you make in Google usually show up in Decoda within a few seconds. If a notification is missed, Decoda checks again at least once every 6 hours. Click Resync to refresh immediately. The page shows the Last synced time so you can confirm sync is current.

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Choose which calendars to show

Each calendar on your Google account has its own row in the Calendars section, with two switches:
  • Show on calendar: When on, events from that calendar appear on your Decoda schedule and block your availability — coworkers can’t book you over them. When off, those events are hidden from Decoda but stay untouched on Google.
  • Anonymize: When on, coworkers see “Google Calendar block” instead of the event title and details. The event still blocks your availability. Turn this on for calendars you’d rather keep private.

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Send Decoda appointments to Google

The Invites section controls whether you are added to Google Calendar events that Decoda creates for your appointments.
  • Clinic calendar mode: When your clinic has a centralized Google Calendar connected, Decoda creates appointment events on that clinic calendar. Your Send to myself setting controls whether you are added as an attendee. Patient invitations are controlled by the org-wide setting in Settings > General.
  • Provider calendar mode: If your clinic uses provider calendars for appointments, Decoda creates your appointment events on your connected Google Calendar. Your Send to myself setting controls whether you are added as an attendee.
Choose a Send to myself option:
  • Only for telehealth: Add yourself to appointments at virtual locations. This is the default.
  • Always: Add yourself to every appointment event Decoda creates for you.
  • Reset to default: Clear your personal choice and use Only for telehealth.
Changing this setting affects future Google Calendar updates.

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Choose which calendar Decoda updates

In provider calendar mode, if your Google account has more than one calendar, a Sync calendar dropdown lets you pick which one Decoda creates and updates your appointment events on. It defaults to your primary calendar. Changing this affects appointments going forward. Appointments already created on your old calendar stay there.

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Disconnect

Click Disconnect to remove your Google account from Decoda. This:
  • Removes every Google Calendar event from your Decoda schedule
  • Stops the sync
  • Forgets your Google sign-in
Events already in Google stay in Google. You can reconnect any time.

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Troubleshooting

This page is for your personal Google account. Clinic owners can connect a shared Google account for appointment events, meeting links, and patient invitations — see General Settings.