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Profile and security settings allow you to update your personal information, upload a profile photo, write a bio, and change your password. Your profile photo and bio show up on patient-facing pages like self-scheduling — so patients can see who they’re booking with. Keep your info current so the right name and credentials appear on clinical notes and signatures.

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Update Your Profile Picture

Your profile picture is displayed throughout the app — on the calendar, in patient-facing self-scheduling pages, and in internal staff views.
1

Navigate to Profile

Go to Settings and select Profile.
2

Upload or Take a Photo

Hover over the current profile picture (or placeholder avatar) to reveal a camera icon. Click it to see your options:
  • Take Photo: Opens your device camera to capture a photo directly.
  • Upload Photo: Opens a file picker to select an image from your device.
  • Remove Photo: Removes the current profile picture and reverts to the default avatar.
Supported formats: JPG, PNG, or WebP. Maximum file size: 5 MB.

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Edit Personal Information

All profile fields auto-save as you type, so there is no manual save button.
1

Navigate to Profile

Go to Settings and select Profile.
2

Edit Fields

Update any of the following fields:
  • First Name (required): Your given name.
  • Last Name (required): Your family name.
  • Email (required): Your email address, used for account login and notifications.
  • Phone Number (required): Your contact phone number. Must be at least 10 digits.
  • Credentials (optional): Professional credentials displayed after your name (e.g., MD, DO, PA-C, NP).
Changes save automatically after a brief delay. A save indicator appears while the update is being processed.

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Write Your Bio

The bio section is shown to patients on the self-scheduling page to help them learn about you before booking.
1

Navigate to the About You Section

On the Profile page, scroll down to the About You section.
2

Write or Generate a Bio

Type directly into the text area, or use the AI generator button to have Decoda draft a bio based on your name and credentials. You can edit the generated text before it saves.
The AI bio generator requires your first and last name to be filled in. If the button is disabled, enter your name first.

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Change Your Password

1

Navigate to Security

Go to Settings and select Security.
2

Enter Passwords

Fill in the following fields:
  • Current Password: Your existing password for verification.
  • New Password: Must be at least 6 characters and different from your current password.
  • Confirm New Password: Re-enter the new password. Must match exactly.
3

Submit

Click Update Password. A success message confirms the change. If the current password is incorrect, an error message will appear.

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Advanced Configuration

Changing your email address updates the login credential for your account. After updating, use the new email address to sign in. Make sure you have access to the new email before changing it.
Credentials entered in your profile (e.g., MD, NP) appear next to your name throughout the platform, including on patient-facing pages. Leave this field blank if you do not have professional credentials to display.
Profile and security settings are personal to each user. Every user can update their own profile picture, name, credentials, bio, and password without any special permissions. You cannot edit another user’s profile from this page — to manage other users, see Users & Roles.
For the best display quality, use a square image with a resolution of at least 256x256 pixels. The image will be displayed as a circle, so keep important content centered. Avoid images with busy backgrounds.